The digital booking system of the housing cooperative brings much-needed convenience to living
There is a need for high-quality and versatile common spaces in housing cooperatives, as apartments in cities are often small. With the rise of the sharing economy, more and more housing cooperatives also have shared goods available. A digital booking calendar is a smart way to manage the reservations and usage of common spaces, services, and goods in a housing cooperative. It facilitates living and provides residents with appreciated added value to their living experience.
Our booking calendar can be accessed through the One4all Mobile application (also works in the browser), a digital notice board (touchscreen display) in the stairwell, or as a separate website. The system can also be integrated into the resident pages of rental housing cooperatives.
What are the advantages of the booking calendar for the housing cooperative?
The advantages of the booking system are:
- Easy management: no messy reservation books. The booking calendar is managed with an easy-to-use browser-based management system.
- Real-time availability: residents can immediately see if slots are available. Residents can make reservations from the comfort of their home sofa or while on the go. The efficiency of space usage increases, and spaces are not left unused when booking is made easy.
- Data: usage rate reports help understand residents’ reservation needs and the usage of spaces and goods. Data enables decisions based on facts. The usage rate report can be downloaded from the management system for the past month. A more comprehensive report is also available.
- Cost savings: the payment service linked to the booking calendar eliminates the need for billing and collection of user fees. Users securely pay for their reserved common space or other service at the time of booking.
- Security: access control linked to reservations ensures that only the designated user can enter the space during their allotted time, and no one else can enter during that time. No one can erase another person’s name from the reservation book. Shared goods are also better preserved when the administrator can see who last reserved them.
- Energy efficiency: with sauna heater relay control, the sauna starts to warm up according to the reserved slots and shuts off if there is no subsequent reservation. This avoids unnecessary heating of the sauna.
- Additional income: reservations can also be enabled for external users (e.g. residents in the same neighborhood or for cross-use of rental housing cooperative properties), allowing the housing cooperative to generate additional income.
What types of housing cooperatives is the booking calendar suitable for?
The calendar is suitable for all properties with reservable spaces, services, or goods. There are no specific requirements for use. Due to versatile configurations, the booking calendar is suitable for various types of properties.
Although the booking calendar was primarily developed for housing cooperatives, it is already in use, for example, at shooting ranges and swimming pools.
What can be reserved in the booking calendar?
The most common reservation items are the housing cooperative’s sauna, laundry room, club room, and gym. The calendar is also used, for example, to reserve the housing cooperative’s car tire changing area.
The booking calendar can also manage shared goods. Here are a few examples of our customers’ reservation calendars:
- shared bicycle,
- power drill,
- hand truck,
- grill and
- piano.
In addition to spaces and goods, the calendar is suitable for booking residential services, such as scheduling appointments with housing coordinators in senior housing or for tire changes.
A parking space calendar is also coming soon, which will facilitate the management of the housing cooperative’s parking spaces – we will provide more information about it soon.
Is the digital booking calendar secure?
The booking calendar complies with GDPR requirements. Would you like to know more about it?
Contact us: info@one4all.fi.
This article is an ai-generated translation of the original article in Finnish.